Privacy Policy

---

Scan Associates Ltd. ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you interact with us through our website www.scanassociates.co.uk, via email, or during the course of our consultancy services.

1. Information We Collect

We may collect and process the following types of personal data:

• Contact details: name, email address, phone number, job title, company name
• Business information: details about your company and the nature of your enquiry
• Communication data: emails, meeting notes, and other correspondence
• Technical data: IP address, browser type, and usage data when you visit our website

2. How We Use Your Information

We use your data to:

• Provide consultancy services and respond to enquiries
• Manage client relationships and communications
• Improve our services and website
• Comply with legal and regulatory obligations

3. Legal Basis for Processing

We process your personal data under the following legal bases:

• Consent: where you have given us permission
• Contract: where processing is necessary to perform a contract with you
• Legal obligation: where we are required to comply with the law
• Legitimate interests: to run and grow our consultancy business

4. Cookies

Our website uses cookies to enhance user experience and analyse traffic. You can manage your cookie preferences through your browser settings. For more information, see our [Cookie Policy].

5. Data Sharing

We do not sell your personal data. We may share it with:

• Trusted third-party service providers (e.g. IT support, CRM systems)
• Legal or regulatory authorities if required

6. Data Retention

We retain your data only for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.

7. Your Rights

Under the UK GDPR, you have the right to:

• Access your personal data
• Request correction or deletion
• Object to or restrict processing
• Request data portability
• Withdraw consent at any time

To exercise your rights, contact us at: info@scanassociates.co.uk

8. Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, use, or disclosure.

9. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated effective date.

10. Contact Us

If you have any questions about this policy or how we handle your data, please contact:

Scan Associates

3rd Floor Crown House, 151 High Road, Loughton, Essex, United Kingdom, IG10 4LG

Email: info@scanassociates.co.uk